Category Archives: HOA Meeting Minutes

Below is a link to the preliminary meeting minutes for the board meeting on March 3rd, 2022.

Please download the Meeting Minutes here:

---

Date: Mar 3,  2022 – 7:00 PM – meeting held online via Zoom

Attendance:  Anthony White, Cam Mahurin,Kyle Kuhlman, Patrick Thurmond, Cliff Speegle, Jeff Kander, Brandt Whittenburg 

Home Owners Present:  Mike Bretton, Gerret Moe, Jay Crowder

PRESIDENT

• Greeting and discussion of topics on the agenda
• Defined roles for board
  • President – Anthony White
  • Vice President – Cam Mahurin
  • Treasurer – Kyle Kuhlman
  • Webmaster – Patrick Thurmond
  • Property/Pool – Cliff Speegle, Jeff Kander
  • Architectural – Brandt Whittenburg
  • Secretary – rotating, Brandt Whittenburg will be secretary for March and set up a rotating schedule for the rest of the year. 

VICE-PRESIDENT – No specific topics

TREASURER – No specific topics

ARCHITECTURAL  

• Mike Ferguson at 12722 Barton requested adding a roof to his deck. – Board Approved
• Norman Pommerenke at 12842 Bond requested solar panels added to rear of home – Board Approved
• Daniel Mannes at 12722 King requested solar panels to front and rear of home – Board Rejected, due to plan calling for panels on the front. Board would approve panels on rear only for this house.

POOL

• Pool tile rehab – discussed whether pool tile could be replaced on time for opening for Memorial Day weekend including the expense to drain and fill the pool again, or whether it would be better to wait for the normal fall drain to do the work and continue to re-set popped tiles this pool season as necessary. Ultimately decided to wait on tile replacement.
• Deck Repairs needed – Cliff got a quote to repair the deteriorating concrete pool deck on the west side of the pool. Jeff offered to get a quote as well, as he has a connection in the pool construction business.
• Pool concrete caulking – Cliff also got a quote for the thick concrete caulking that waterproofs the joint from pool coping to the pool deck. 
• Cliff, Jeff, Anthony, and Cam planned to meet at the pool in a few days to get a deeper understanding of the scope of what needed to be done. 

GROUNDS

• Mike Bretton gave the group a very detailed rundown of the status of the grounds and what his company would be doing this spring. 
• Fence repairs needed along 127th and those on Quivira – discussed doing them all at once vs doing them in sections. Also discussed holding off due to historically high lumber pricing. 
• Updating monument beds flowers – discussed that there is a small budget to add flowers if homeowners want to, but Mike Bretton pointed out that sprinkler schedules would need to be adjusted if new things were planted as there are no monument-bed-specific zones and no capacity to add such zones to the sprinkler system.  

Social

• Garage sale
• Easter Egg hunt
• July 4th Parade 
• Volleyball Tournament – Might do this again in 2022

WEBMASTER

• Verify all board members are on the appropriate board emails
• CAPTCHA on the architectural request page doesnt exist, preventing homeowners from submitting the form. 

Next Meeting: 4/7/2022 at 7pm Location: Zoom call unless otherwise notified

Below is a link to the preliminary meeting minutes for the board annual meeting on January 29th, 2022.

Please download the Meeting Minutes here:

---

Date: Jan 29,  2022 – 9:00 am – meeting held online via Zoom

Attendance:  Matt Stephens, Kyle Kuhlman, Patrick Thurmond, Cliff Speegle 

Home Owners Present:  See chat log in the google drive folder

https://drive.google.com/file/d/1Tj9wdhnFT1JPgdWDC88-Gi71pULl-HHu/view?usp=sharing

PRESIDENT

• Greeting and discussion of topics on the agenda

VICE-PRESIDENT — Not present

TREASURER

• 2021 total expenses were $149,415.59 and the 2021 estimated budget was $156,106
• Broken down my Expense the budget is broken down into the following categories:
  • Utilities (including trash) – Approx $205 of the individuals annual $425 dues
  • Grounds – $101 of the $425 dues
  • Pool – $71 of the $425 dues
  • Administration -$17 out of the $425 dues
  • Insurance – $7 out of the $425 dues
  • Savings – $22 out of the $425 dues

• Waste Management fee increased 3.5% for 2022 year and was a 5% for 2021.
• Additional details and discussion in the zoom recording

ARCHITECTURAL  

• Board approving home additions via board meetings and need to add them to the agenda

POOL

• Pool tile replacement 
• Deck Repairs needed
• Additional details in the zoom meeting recording

GROUNDS

• Using Bretton’s Lawn service has been great
• Fence repairs needed
  • Along 127th and those on Quivira
• Updating monument beds flowers

Social

• Easter Egg hunt
• July 4th Parade 
• Hosted Volleyball Tournament 
  • Might do this again in 2022

WEBMASTER

• Website is through Dreamhost – $100 
• All email and website content is hosted by them

Additional Questions in Chat

See chat log in the Google Drive for details 

Vote for 2022 Board Members 

Nominated: Matt Stevens, Cliff Speegle, Patrick Thurmond, Kyle Kuhlman, Jeff Kander, Anthony White, Brandt Whittenburg

Vote passed to approve all those nominated. See chat log for details.

At Large Members: Tara Brown, is available M-F

Next Meeting: TBD Location: Zoom call unless otherwise notified

Below is a link to the preliminary meeting minutes for the board meeting on April 7th, 2022.

Please download the Meeting Minutes here:

---

Date: Apr, 7 2022 – 7:00 PM – meeting held online via Zoom

Attendance:  Anthony White, Kyle Kuhlman, Patrick Thurmond, Cliff Speegle, Jeff Kander, Brandt Whittenburg 

Home Owners Present:  Jay Crowder

PRESIDENT

• Greeting and discussion of topics on the agenda
• Invited Wes Griffin, OPPD Crime Prevention Officer, to speak about Steadfast OP
• Steadfast OP
  • Program for single family neighborhoods to reduce crime in 4 steps
  • Step 1: Officer Griffin talks to neighborhood boards
  • Step 2: Officer Griffin sets up a “Safety Social”
  • Step 3: A “Residential Security Survey” is sent out
  • Step 4: Officers drive through the neighborhood in early morning hours to check certain safety measures: obviously unlocked cars, open garage doors, overgrown landscaping that could provide cover for home entry, etc. The goal is the neighborhood has a 70% pass rate of homes without obvious security issues. 
  • The city will provide Steadfast OP signage for the neighborhood.

VICE-PRESIDENT – No specific topics

TREASURER 

• Discussed delinquent dues payments and passing the info off to Young to initiate lien notifications.
• Also discussed updating the neighborhood directory 

ARCHITECTURAL  

• Daniel Mannes at 12722 King updated his request and was approved to only include solar on the rear of home
• Matt Curtis at 12838 King had a patio approved

POOL

• Deck Repairs and concrete caulking project was approved for funding out of the HOA savings fund.
• We will continue with our current daily maintenance company for this pool season.

GROUNDS

• The HOA owned fencing is still in need of replacement. It was decided to not bid the job out at the moment due to elevated lumber pricing.

Social

• Garage sale
• Easter Egg hunt

WEBMASTER

GENERAL TOPICS

• There was general discussion about non-local company owned rentals in the neighborhood. General sentiment was negative toward the trend and preliminary thoughts on what would be required to change in our rules to prevent such companies from buying into our neighborhood were discussed. 

Next Meeting: 5/5/2022 at 7pm Location: Amber Meadows Pool

We have decided to open up access to our meeting minutes Google Drive folder. You may access the 2022 meeting minutes directory with the following link:

https://drive.google.com/drive/folders/1rRIutZOj9GO5dBoih0u1mc13U9lQEl27?usp=sharing