We have decided to open up access to our meeting minutes Google Drive folder. You may access the 2022 meeting minutes directory with the following link:
https://drive.google.com/drive/folders/1rRIutZOj9GO5dBoih0u1mc13U9lQEl27?usp=sharing
Category Archives: HOA Meeting Minutes
Minutes for October 13th, 2020 Board Meeting
Below is a link to the preliminary meeting minutes for the board meeting on October 13th, 2020.
Please download the Meeting Minutes here:
Contents:
Amber Meadows HOA Annual Meeting – Minutes
Bookkeeping by Young Management Company
Date: Oct. 13th, 2020 7:00 pm
Meeting held at the Amber Meadow Pool
Attendance: Anthony White, Kyle Kuhlman, Karen Bartelli, Patrick Thurmond, Cliff Speegle
Home Owners Present: Mike Bretton
Motions and Approval of Minutes:
- Previous Meeting minutes were approved by vote of board
- Board voted to waive Robert’s Rules of Conduct
Old Action Items
- Bid for HOA insurance – continued
Discussion items:
Homeowner had made a suggestion to paint a pickleball court on the pool parking lot for spring/fall use – will look into possibility
Review by Positions
PRESIDENT:
- not present
VICE PRESIDENT: No New information
TREASURER:
- NEC committee was asking for updated emails and phone numbers of board members – will be provided with board member’s approval
- Pool permit paid for next year
- Years spending remains on track for the rest of 2020
- Young Management representative has changed from Cheryl to Lindsey
ARCHITECTURAL COMMITTEE:
- Contacted homeowner about misunderstanding of front yard landscaping – issue resolved
SOCIAL EVENTS: No New information
SECRETARY: No new information
GROUNDS:
- Conversation had with fencing company, Due to Covid crisis, they are having difficulty obtaining fencing at a reasonable cost for project completion and the company has requested the Board start the project in the spring on 2021 – Board approved however sets time deadline
- 2 sprinkler heads replaced on Island off 129th street, plan to check water budget to determine how long to remain watering as we enter into late fall
- Plan to have a couple more mows with left clean up and planting cut back
- Ash Trees – after a view of ash trees on the grounds, they are 10 trees that would strongly benefit from Ash Bore Protection – Will plan to budget for this as a new line item in the 2021 budget
POOL:
- Pool Closed – will plan to change out pool code
- Special thanks to Kyle Kuhlman for handling the Pool sign up this year!
WEBMASTER: No new information
WELCOME WAGON: No new information
New or Continued Action Items:
- Contact Lawyer to look into amendment to restrictions for House rentals 10/13/2020
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder – Continued
- Board’s decision for adding Anthony Ross and Anthony White to the HOA board – Completed
- Bid for HOA insurance – continued
Action Items on Hold
- 2/11/2020: Secure Quotes on concrete pool deck repair : Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season, painting, possible fiberglass repair, ladder replacement – Placed on hold until fall
- 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot: On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
- 4/14/2020: Replacement Fencing for Section B – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
- 4/14/2020: Replanting at Monuments 129th and Quivira – Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fal
Next Meeting: Nov. 10th, 2020 @ 7:00pm
Location: Planned for online meeting
Minutes for September 9th, 2020 Board Meeting
Below is a link to the preliminary meeting minutes for the board meeting on August 8th, 2020.
Please download the Meeting Minutes here:
Contents:
Amber Meadows HOA Annual Meeting – Minutes
Bookkeeping by Young Management Company
Date: Sept. 9th, 2020 7:00 pm
Meeting held at the Amber Meadow Pool
Attendance: Kyle Kuhlman, Matt Stevens, Karen Bartelli, Cliff Speegle
Home Owners Present: Anthony Ross, Anthony White, Mike Bretton
Motions and Approval of Minutes:
- Previous Meeting minutes were approved by vote of board
- Board voted to waive Robert’s Rules of Conduct
Old Action Items
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder – Continued
- Board’s decision for adding Anthony Ross and Anthony White to the HOA board – Completed
- Bid for HOA insurance – continued
Discussion items:
The Board voted and approved the addition of Anthony White and Anthony Ross to the HOA Board.
Review by Positions
PRESIDENT:
- Provided an update on what actions can be made in order to regulate the number of rental properties in Amber Meadows. – The board agreed to move forward with the proposal to take the necessary steps to obtain 75% written approval of HOA to amend the Bylaws to include the requirement that all property owners must maintain residence for 1 year to be eligible for rental. – plans are made to contact the HOA lawyer to obtain the steps necessary to move forward
- The City of Overland Park will have a recycling day at Blue Valley 8-2 on Sept 26
VICE PRESIDENT: No New information
TREASURER:
- no new information
ARCHITECTURAL COMMITTEE:
- presented homeowner request for adding small landscaping/garden to side yard off driveway – Board votes and agreed, homeowner contacted and informed board approved with the requirement that no fencing be used and landscaping be well maintained and in accordance with the City of Overland Park
SOCIAL EVENTS: FAll garage sale will be Sept 24-26
SECRETARY: No new information
GROUNDS:
- continue to wait for beginning construction of fence, sprinkler head replaced, and dead tree removed, stump ground
POOL:
- Plan to keep the pool open as long as possible
WEBMASTER: No new information
WELCOME WAGON: No new information
New or Continued Action Items:
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder – Continued
- Board’s decision for adding Anthony Ross and Anthony White to the HOA board – Completed
- Bid for HOA insurance – continued
Action Items on Hold
- 2/11/2020: Secure Quotes on concrete pool deck repair : Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
- 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot: On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
- 4/14/2020: Replacement Fencing for Section B – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
- 4/14/2020: Replanting at Monuments 129th and Quivira – Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fall
Next Meeting: Oct 13th, 2020 @ 7:00pm
Location: Amber Meadows Pool
Minutes for August 8th, 2020 Board Meeting
Below is a link to the preliminary meeting minutes for the board meeting on August 8th, 2020.
Please download the Meeting Minutes here:
Contents:
Amber Meadows HOA Annual Meeting – Minutes
Bookkeeping by Young Management Company
Date: Aug 11th, 2020 7:00 pm
Meeting held at the Amber Meadow Pool
Attendance: Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle
Home Owners Present: Anthony Ross, Anthony White
Motions and Approval of Minutes:
- Previous Meeting minutes were approved by vote of board
- Board voted to waive Robert’s Rules of Conduct
Old Action Items
- No New action items
Discussion items:
- Anthony Ross (current homeowner) introduced himself to the board and provided information on HOA insurance opportunities available through his employer. The Board welcomed Mr. Ross proposed to present the HOA with a quote for possible savings. Mr. Ross believed that he should be able to present this information at the next board meeting.
- Mr. Ross and Mr. White have both expressed interest in joining the 2020 HOA Board – we will continue this discussion at the Sept meeting.
Review by Positions
PRESIDENT:
- Waste Management contacted several homeowners, notifying them that due to Covid 19 and staff shortages, yard waste will not be collected for approx 4 weeks. They will provided a refund to the Board for these services, totalling $1.46 per household
VICE PRESIDENT: No New information
TREASURER:
- 2020 Online neighborhood directory has been updated
ARCHITECTURAL COMMITTEE:
- discussed a resident’s request to install an outdoor batting cage – Decision was made to contact resident for more information prior to decision
- resident contacted the board for further information regarding access to sidewalks that cross driveways. There is a Overland Park ordinance code that state no sidewalk maybe blocked for any reason – Resident will be notified to contact OP cares to address this issue
SOCIAL EVENTS: No New information
SECRETARY: No new information
GROUNDS:
- Identified a few sprinkler heads that need repair located off 127th and Quivira, will obtain quote for replacement/repair
- Plan to Assess fence along Quivira for fence pickets that require replacement
POOL:
- Board voted to keep Pool opening after the scheduled Labor Day closing due to nice weather and continued attendance. This is not expected to exceed the projected Pool expenses due to the late pool opening.
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder
WEBMASTER: No new information
WELCOME WAGON: No new information
New or Continued Action Items:
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder
- Board’s decision for adding Anthony Ross and Anthony White to the HOA board
Action Items on Hold
- 2/11/2020: Secure Quotes on concrete pool deck repair : Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
- 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot: On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
- 4/14/2020: Replacement Fencing for Section B – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
- 4/14/2020: Replanting at Monuments 129th and Quivira – Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fall
Next Meeting: Sept 8,, 2020 @ 7:00pm
Location: Amber Meadows Pool