Below is a link to the preliminary meeting minutes for the board meeting on October 13th, 2020.
Please download the Meeting Minutes here:
Contents:
Amber Meadows HOA Annual Meeting – Minutes
Bookkeeping by Young Management Company
Date: Oct. 13th, 2020 7:00 pm
Meeting held at the Amber Meadow Pool
Attendance: Anthony White, Kyle Kuhlman, Karen Bartelli, Patrick Thurmond, Cliff Speegle
Home Owners Present: Mike Bretton
Motions and Approval of Minutes:
- Previous Meeting minutes were approved by vote of board
- Board voted to waive Robert’s Rules of Conduct
Old Action Items
- Bid for HOA insurance – continued
Discussion items:
Homeowner had made a suggestion to paint a pickleball court on the pool parking lot for spring/fall use – will look into possibility
Review by Positions
PRESIDENT:
- not present
VICE PRESIDENT: No New information
TREASURER:
- NEC committee was asking for updated emails and phone numbers of board members – will be provided with board member’s approval
- Pool permit paid for next year
- Years spending remains on track for the rest of 2020
- Young Management representative has changed from Cheryl to Lindsey
ARCHITECTURAL COMMITTEE:
- Contacted homeowner about misunderstanding of front yard landscaping – issue resolved
SOCIAL EVENTS: No New information
SECRETARY: No new information
GROUNDS:
- Conversation had with fencing company, Due to Covid crisis, they are having difficulty obtaining fencing at a reasonable cost for project completion and the company has requested the Board start the project in the spring on 2021 – Board approved however sets time deadline
- 2 sprinkler heads replaced on Island off 129th street, plan to check water budget to determine how long to remain watering as we enter into late fall
- Plan to have a couple more mows with left clean up and planting cut back
- Ash Trees – after a view of ash trees on the grounds, they are 10 trees that would strongly benefit from Ash Bore Protection – Will plan to budget for this as a new line item in the 2021 budget
POOL:
- Pool Closed – will plan to change out pool code
- Special thanks to Kyle Kuhlman for handling the Pool sign up this year!
WEBMASTER: No new information
WELCOME WAGON: No new information
New or Continued Action Items:
- Contact Lawyer to look into amendment to restrictions for House rentals 10/13/2020
- Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder – Continued
- Board’s decision for adding Anthony Ross and Anthony White to the HOA board – Completed
- Bid for HOA insurance – continued
Action Items on Hold
- 2/11/2020: Secure Quotes on concrete pool deck repair : Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season, painting, possible fiberglass repair, ladder replacement – Placed on hold until fall
- 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot: On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
- 4/14/2020: Replacement Fencing for Section B – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
- 4/14/2020: Replanting at Monuments 129th and Quivira – Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fal
Next Meeting: Nov. 10th, 2020 @ 7:00pm
Location: Planned for online meeting