Below is a link to the preliminary meeting minutes for the board meeting on April 14th, 2020.

Please download the Meeting Minutes here:

Contents:

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Date:    May 12th, 2020  7:00 pm  –

Online Meeting open to Amber Meadow residents due to Covid 19 Pandemic

Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Home Owners Present:  None 

Motions and Approval of Minutes:   

• Previous Meeting minutes were approved by vote of board
• Board voted to waive Robert’s Rules of Conduct

Old Action Items

• 4/14/2020: Replacement Fencing for Section B –  We are scheduled for Fence replacement (127th and Quivira east to Bond) – Estimated start date will June/July – Owners that back to this fence line should look for communication both from Amber Meadows HOA and Mann Fencing company closer to the start date.   –  Will continue  to monitor as action item until finished
• 4/14/2020:  Replanting at Monuments 129th and Quivira – postponed due to weather and opening  of Pool
• 4/14/2020:  Replacement of Pool LIghts – scheduled to  be complete before Memorial Day
• 4/14/2020:  Landscaping concerns off Nieman   Has been address with Landscaping company – complete/removed
• 4/14/2020:  Reschedule Garage Sale dates – on hold due to  Covid 19

Discussion items

POOL OPENING –  The board discussed many options for opening the pool for the 2020 season.  We do plan to go forward with opening the pool following certain conditions – Please look for more detailed information through your email.

Review by Positions

PRESIDENT:   

• New commercial solar light at the monuments located at 129th and Quivira have been installed and are working great

VICE PRESIDENT:   No New information

TREASURER:   

•  2020 Budget –  We will be utilizing $25,000 out of our reserves for fence construction
• Looking forward with inflation and increases in Waste Management services:  It is apparent that the Board will need to raise HOA Assessment Fees.  We are beginning discussion on this topic and are tentative planning for a Vote to  increase Fee assessment  in 2021.  We welcome any and all homeowners to attend Board meetings to help with this process.

ARCHITECTURAL COMMITTEE:  No New Information

SOCIAL EVENTS:  No new information

SECRETARY:   No new information

GROUNDS:  No new information

POOL:

• Below will be some of the requirement for re-opening the pool following the Covid 19 crisis:
  • We will be utilizing Sign Up Genius for homeowners to sign up for 2 hour time slots, how many slots a week had not been determined
  • Maximum of 30 people in the pool area with social distancing being strictly observed
  • Pool furniture will not be available for use , No Guest premitted
  • Home Owners will be required to sign an agreement stating they will follow guidelines before the Pool code will be provided

WEBMASTER:   Will be looking into new platforms for future online meetings.  Some platforms including 

Zoom offer free services limited to 45 min meetings.  

WELCOME WAGON:  No new information

New or Continued Action Items

• 4/14/2020: Replacement Fencing for Section B –  We are scheduled for Fence replacement (127th and Quivira east to Bond) – Estimated start date will June/July – Owners that back to this fence line should look for communication both from Amber Meadows HOA and Mann Fencing company closer to the start date.   –  Will continue  to monitor as action item until finished
• 4/14/2020:  Replanting at Monuments 129th and Quivira – postponed due to weather and opening  of Pool
• 4/14/2020:  Replacement of Pool LIghts – scheduled to  be complete before Memorial Day

Action Items on Hold

• 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
• 4/14/2020:  Reschedule Garage Sale dates  hold due to Covid 

Next Meeting:  June 9th, 2020 @  7:00pm

Below is a link to the preliminary meeting minutes for the board meeting on April 14th, 2020.

Please download the Meeting Minutes here:

Contents

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Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Recognized Homeowners Present:  Mike Bretton, Paul Dominick, Anthony and Monique White, Scott Levich

Motions and Approval of Minutes:   

• Previous Meeting minutes were approved by vote of board

Old Action Items

• 2/11/2020: Replacement of Bond monument light:    Completed and will be removed from Action items (See Below)
• 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
• 3/10/2020:  Gather bids for fence replacement :   Completed (see below), will be removed from action item

Discussion Items

What Fences are owned and maintained by the AMHOA?

To clarify, the AMHOA owns, and is responsible for, age related maintenance of fencing that runs ago the following borders

Section A:  Quivira Road:  North from 129th Street to  127th Street

Section B:  127th Street : East from Quivira to Bond Street

Section C:  127th Street : East from Bond Street to Nieman Road

Fencing that runs along Nieman South from 127th to 129th is owned and maintained by the homeowner.

• It is believed that since the Homes backing Nieman were some of the last to be built, their fencing was not initially included in the AMHOA Bylaws – Residents have requested that this issue be considered when establishing new ByLaws when appropriate

Landscaping Questions

A few residents had questions about current landscaping procedures and brainstormed with the HOA Board about problem areas, mainly located off Nieman road.  Plan Proposed for board members and/or residents to meet with the current Lawn Care Service to offer suggestions.

Review by Positions

PRESIDENT:   

• Monuments at 127th and Bond now have new lighting components and are burning bright!
• Unfortunately the monuments at 129th and Quivira do not have access to electricity.  Previously the board was utilizing  residential solar Lighting, but it was felt this wattage was inadequate.   The board voted to purchase commercial Grade solar LED Lighting to hopefully solve this problem. 

VICE PRESIDENT:   No New information

TREASURER:   

• 9 Homeowners have yet to pay their 2020 Assessment Fees –  Those individuals should be receiving correspondence discussing payment and lien information.  Please contact the Board if you are having difficulty paying the assessment due to Covid 19 Unemployment or similar issues.  

ARCHITECTURAL COMMITTEE:  No New Information

SOCIAL EVENTS:  

• Spring Garage Sale will be postponed due to Covid 19 “Stay in Place” Order – More information to come

SECRETARY:   No new information

GROUNDS:

• Bids were received for new fencing on Section A and Section B (see definitions above) 
• Mann and Mac Fencing companies produced bids with the Board voting to accept the proposal from Mann Fencing Company.
• The Board had voted and agreed to proceed with new fencing for Section B ( 127th Street East from Quivira to Bond)
• Section A fencing will be re-evaluated for minor fixes, but complete replace will not take place this year.
• Section C has already been replaced
• The board will continue with plans for replanting the monuments at 129th and Quivira

POOL:

• Electrical company was contacted to assess the lighting in the pool. – Pool lights have not been working properly and were turned off last season for safety.  – It was recommended that 2 of the lights be retro-fitted for new LED fixtures with new junction boxes.  Being the new fixtures will provide more lumens than previous bulbs – only 2 of the 4 pool lights will be required.  The board voted and approved to complete this work prior to the pool opening.
• Due to difficulties obtaining bids to fix the concrete pool deck  – this project will be re-addressed after the closing of the pool.  Areas of the pool decking the require attention will be patched for the 2020 season.
• The board will move forward with the plan to open the pool on Memorial Day.  We will continue to be in contact with the city for recommendations due to the Covid 19 outbreak.

WEBMASTER:   

• Special Thanks to Patrick for setting up our online meeting!  Please watch for information on Next month’s meeting.

WELCOME WAGON:  No new information

New or Continued Action Items

• 4/14/2020: Replacement Fencing for Section A and B:  Continue to monitor progress for new fencing and replacement
• 4/14/2020:  Replanting at Monuments 129th and Quivira
• 4/14/2020:  Replacement of Pool LIghts
• 4/14/2020:  Landscaping concerns off Nieman
• 4/14/2020:  Reschedule Garage Sale dates

Action Items on Hold

• 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment

Next Meeting:  May 12, 2020 @  7:00pm

Below is a link to the preliminary meeting minutes for the board meeting on March 10th, 2020.

Please download the Meeting Minutes here:

Contents

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Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Recognized Homeowners Present:  Mike Bretton

Motions and Approval of Minutes:   

• Previous Meeting minutes were approved by vote of board
• Motion made and board approved to proceed with meeting without  Robert’s Rules of Order

Old Action Items

 2/11/2020: Research cost of snow removal – The homeowner who inquired about this issue is currently in contact with the city of Overland Park and will update the AMHOA with information regarding new regulations/options as there are available (will remove from action items at this time and addressed when more information becomes available)

2/11/2020: Replacement of Bond monument lights –  Board approved to move forward with this task and repairs are scheduled to take place within the next 30 days (Continue)

2/11/2020: Secure Quotes on concrete deck repair and fence replacement – continue: plan is for quotes to be obtain prior to our next board meeting scheduled 4.14.2020 (Continue)

2/11/2020: Purchase of monument Christmas Lights – Completed and will be removed from action items

Discussion Items

Board Member Karen Bartelli attended the Neighborhood Executive Committee (NEC) Meeting 3.3.2020.  Items discussed at the meeting included: 

The City Of Overland Park is gathering information on ways to strengthen enforcement with the city code in regards to Trash cans and parking of commercial vehicles. 

• All items stored on the exterior of the property (esp. trash cans) shall be screened from view of the street and all neighbors and behind the front line of the home
• Commercial vehicles may be parked on private property or in residential areas on one occurrence during a 30 day period.  The occurrence may not exceed 24 hours in duration.  City ordinance considers  some trucks and vans to be commercial vehicles.

A representative from Evergy (Rebecca Galai)  was present and provided information about the merger between KCPL and Westar.  Some highlights from this merger include:

• There will be no base rate changes until 2023 and residents should see a bill credit every year for the next 4 years, this credit will most likely be integrated into your billing
• Evergy is looking for individual who are interested in participating in a community solar program,

Review by Positions

PRESIDENT:   No New information

VICE PRESIDENT:   No New information

TREASURER:   

• Young Management Company contacted the AMHOA to notify them of a new system that will be available for our use.   The new system (including an extra fee) allows Young Management to pay bills directly to contractors without the signature approval of the Board, thus decreasing payment time for vendors.  The Board voted to decline participation in this program.
• Received bids for 1 year for Insurance:  the top two were: Auto Owners (current provider) $2686, State Farm $2766 although this quote included lower coverage limits – The board voted to continue with Auto Owners.
• The Board has saved over $15,000 since 2017 – It is estimated that the project for Fencing Repair will utilize these funds
• We continue to have 18 residents that have not paid the 2020 Assessment fee – a second notice will be sent to these individuals before the board moves forward with placing liens 
• We have asked Young Management to provide a summary of those paid by Lot number rather than Last name to avoid any miscommunication  (created action Item)

ARCHITECTURAL COMMITTEE:  

SOCIAL EVENTS:  

• Easter Egg hunt: April 11th – in process of hiring balloon twister and board member to provide face painting
• Spring Garage Dates will be April 23-25 

SECRETARY:   No new information

GROUNDS AND POOL:

• A homeowner contacted the board to see if it was possible to include glass recycling into our current contract with Deffenbaugh.  It was found the addition of glass recycling would increase rates an extra $20 per household.  The board declined to pursue this option and recommend home owners continue to utilize the glass recycling available in front of Price Chopper.
• Continue to monitor the weather and communicate with Betton Lawn Care service for replanting at the 2 monuments located at 129th and Quivira
• Per Bretton Lawn Care Service – 3 trees are scheduled to be planted in common areas and sod repair will begin off Nieman as weather permits
• Mulching is scheduled to be completed within the next 2 weeks

WEBMASTER:   

• Will adjust the late fee amount located on the website for those who have not already paid their 2020 assessment fees. 

WELCOME WAGON:  No new information

New or Continued Action Items

• 2/11/2020: Replacement of Bond monument light
• 2/11/2020: Secure Quotes on concrete deck repair and fence replacement
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot
• 3/10/2020:  Gather bids for fence replacement 

Below is a link to the preliminary meeting minutes for the board meeting on February 11th, 2020.

Please download the Meeting Minutes here:

Contents

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11 FEBRUARY 2020/ 7:00 PM / PRICE CHOPPER

Attendees 

Matt Stevens – President

Patrick Thurmond – Vice President

Kyle Kuhlman – Treasurer

Cliff Speegle – Grounds/Pool

Mike Bretton – Resident

Becky Crowder – Resident

Jay Crowder – Resident

Agenda

Review and approval of previous meetings minutes

• Approved minutes

Resident Item

• Kay and Jay Crowder came to the meeting to discuss sidewalk snow removal requirements
  • Kay reviewed her conversations with the City of Overland Park and what she has found other city’s do in regards to having property owners remove snow from sidewalks. It is a challenging issue for cities to enforce and keep property owners educated about responsibilities.  Kay will have more information later in the year from Overland Park.
  • Kay wants sidewalks to be safe for people needing to use them after snow events.
  • Through her conversations and research she has realized that neighborhoods should clear common ground sidewalks. She asked if we had considered doing this for our common sidewalks (Quivira, 127th, and Neiman)
  • The HOA  quoted the cost of sidewalk snow removal in 2019 and it was found to be expensive. The board will look into how snow removal can be managed and funded in the future.
• The Crowders also asked about solar shingles and HOA restrictions. 
  • The by-laws don’t allow attachments to roofs but solar shingles aren’t addressed. They could  potentially be allowed if they were part of the roof and met architectural requirements. The HOA has not been approached with request for solar shingles yet. 

Grounds contract

• The board review grounds contracts bids. Costs were comparable and Bretton’s Lawn Inc. has provided good service over previous contracts
• The board voted to approve the contract with Bretton’s Lawn Inc. for 2020 and additional services of fall lawn overseeding. Amber Meadows will prepay on the contract and receive a 5% discount.

Discussion Items

• Monument lights – solar lights have had a fair success at 129th and Bond. The board will look into commercial grade solar panels that can provide additional lumens to match the other monuments. 
• A replacement fixture for the  monument light that is out at Bond and 127th has been found. It will be replaced soon. In the meantime, leftover solar landscape lights are being used.
• Pool security and cameras will be addressed when the pool opens in summer so all board members have camera access via phone app.
• Cliff Speegle will look into quotes on pool deck concrete repairs
• Pool lights will be checked prior to opening by an electrician
• Discussed opening pool on May 21st to match up with the last day of school
• Neighborhood Easter Egg Hunt will be Saturday April 4th
• Fall Festival will be October 10th
• Kyle Kuhlman gave a review of HOA dues received to date. Approximately 10 % of properties have yet to pay. This is a typical number compared to other years. Youngs Management will send out notices to remaining properties.
• The board reviewed the 2020 budget
  • Monument planting upgrades at Quivira and 129th were included
  • Monument christmas light upgrades were included. Matt Stevens will order lights for all monuments. 
  • Sprinkler system repair costs were increased based on 2019 repair needs.
  • Fence replacement from Bond west to Quivira was discussed and will be quoted for replacement. This has been on the radar for a number of years.
  • Increased Welcome Wagon budget. 

Action Items

1. Research snow removal costs and options
2. Replace Bond monument light
3. Secure quotes on concrete deck repair, fence replacement
4. Purchase monument christmas lights

Next Meeting 

March 10th @ 7pm at Price Chopper